Using SharePoint for document management is common to most organizations. Using it for records management is an obvious next step. CMS Wire brought this news to our attention in their article, “How to Get Started with SharePoint Records Management.” Using the same system can lead to cost reduction, better business alignment and better usability.
The key to a successful SharePoint implementation is metadata. The success of your solution will rely on your applying metadata the right way. SharePoint metadata solves the classic records management problems like ordering, findability and interrelation of documents.
Another way to ensure findability is with a solid taxonomy. How the content is classified impacts the findability of your data. Professionals should look for an experienced builder of solid standards-based taxonomies to associate content for appropriate machine-assisted indexing. Access Innovations can provide solutions that are ANSI compliant.
Melody K. Smith
Sponsored by Access Innovations, the world leader in thesaurus, ontology, and taxonomy creation and metadata application.