The overwhelming amount of documents and data that we generate every day are not being safely stored and tracked. This is creating a problem that must be addressed with a strong records management program. Important files, customer records, financial statements, correspondence, social media content, and even cellphone records must be properly handled and archived. This information came to us from The Sequitur in their article, “How to get the most out of your records management and document storage program.”
Every organization has different document retention needs. By creating a program specific to your organization’s records management needs, you can improve findability while securing data. Create a program to image new business documents and store older and vital documents in a document storage center. You may need to secure a vendor to assist you in your strategy.
You can ensure findability with a solid taxonomy. How the content is classified impacts the findability of your data. Professionals should look for an experienced builder of solid standards-based taxonomies to associate content for appropriate machine-assisted indexing. Access Innovations can provide solutions that are ANSI compliant.
Melody K. Smith
Sponsored by Access Innovations, the world leader in thesaurus, ontology, and taxonomy creation and metadata application.