Records management hasn’t always been a priority. It isn’t sexy like semantic technology or machine-assisted indexing. However it is a necessity and one that needs to be considered more often than just when there is a disaster. FedSmith brought this interesting information to our attention in their article, “How to Get Records Management Right.”
Proactive planning is needed to manage the complex process of records management, especially in these days of digital. If your organization doesn’t have proper records managers, it’s best to create a committee of representatives from each department who have purview of archives.
A key component of any records management system is a taxonomy. In all taxonomies, decisions have to be made. The key is to be consistent in those decisions so there is consistency across classification. Consistency makes content findable.
Professionals should look for an experienced builder of solid standards-based taxonomies to associate content for appropriate machine-assisted indexing. Access Innovations can provide solutions that are ANSI compliant.
Melody K. Smith
Sponsored by Access Innovations, the world leader in thesaurus, ontology, and taxonomy creation and metadata application.