Records management is a tough job for any organization of any size. Imagine now if you were the one responsible for the new presidential records. Federal News Radio brought this information to us from their article, “Proposed rule clarifies privileges for presidential records disclosure.”

The National Archives and Records Administration (NARA) is at work making sure there are no questions around disclosure of presidential records, and reminding agencies of their own accountability to archive data during this time of change with a new president and staff.

proposed rule from NARA clarifies that while the agency maintains electronic records for the sitting commander-in-chief, the president has “exclusive control over the records” during his or her term.

The proposed changes establish procedures for when the NARA archivist decides to release a record to the public, the former and current president must receive prompt, written notification. The presidents are allowed 60 days to decide whether or not to claim privilege and prevent the release of all or a portion of the record.

How much data are we talking about here? The Obama administration is in the process of transferring 12 terabytes of data to NARA.

Melody K. Smith

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