Search with Speed

January 23, 2015  
Posted in News, search

Search engines today are so powerful and so common that we assume that searches will provide our desired results in a matter of seconds. If we are forced to wait a few more seconds than normal, it feels archaic and clunky. Speed in search is important. Businesses acknowledge the importance of search to the productivity of knowledge workers, yet how many actually provide an enterprise search capability? KMWorld brought this news to our attention in their article, “Supporting knowledge workers.”

In a recent global research study, “Search and Discovery – Exploiting Knowledge, Minimizing Risk,” survey respondents acknowledged the importance of search, but indicated that implementation was lacking. Seventy-one percent of organizations agreed that search is vital to productivity, effectiveness, and compliance. However, true searching for information – in e-mail archives, a variety of content systems, documents stored in enterprise systems, internal social media, sound files, and image files – has become far more complicated with the ever-growing volume of data.

As many organizations are struggling to reduce their big data volume, it is still important to maintain integrity among data items and keep them findable. Information being findable is the result of good indexing and comprehensive metatagging. Automated indexing is a comprehensive approach to making content findable. Access Innovations is one of a very small number of companies able to help its clients generate ANSI/ISO/W3C-compliant taxonomies with integrated indexing rule bases to make their information findable.

Melody K. Smith

Sponsored by Access Innovations, the world leader in thesaurus, ontology, and taxonomy creation and metadata application.

The M-Word

January 22, 2015  
Posted in metadata, News

Last year, metadata took a serious blow. Despite the value it adds to findability and comprehensive search, the fear that “big brother” was listening in on every phone call you had with your mother made the “m” word a bad word. This interesting topic came from The Hill in their article, “NSA chief: Paris-style attack ‘makes life a lot harder‘.

Perspective is key here. The tragedy of the attacks in Paris last week provides that much-needed perspective. The sadness and horror that happened illustrates an increasing challenge for intelligence officials.

We now rely on properly applied metadata to search at the speed we need to find the data we seek. However, if you don’t have the data properly indexed against a solid taxonomy to begin with, searching with speed will not get you very far.

A strong standards-based taxonomy is one with true integrity. Access Innovations is one of a very small number of companies able to help its clients generate ANSI/ISO/W3C-compliant taxonomies.

Melody K. Smith

Sponsored by Access Innovations, the world leader in thesaurus, ontology, and taxonomy creation and metadata application.

19th EDW Conference

January 22, 2015  
Posted in News, Technology

Enterprise Data World (EDW) is taking place March 29-April 3, 2015 in Washington, D.C. Are you ready? The early bird registration discounts end on Friday, January 23, 2015, so stop procrastinating.The 19th annual EDW Conference is recognized as the most comprehensive educational conference on data management in the world.

With topics like Enterprise Data Strategy, Data Quality Measurements and Scorecarding, and Real-time Analytics & Business Intelligence, there are many learning and networking opportunities available.

Technology is advancing and improving. It is important to keep up with the trends. Opportunities like these are beneficial to building solid relationships with mentors, customers, and even competitors.

Melody K. Smith

Sponsored by Data Harmony, a unit of Access Innovations, the world leader in indexing and making content findable.

A Working Relationship

January 22, 2015  
Posted in News

How do you really feel about SharePoint? With required manual tagging, often users hate to upload a document only to find that there are a half dozen fields to fill in before they can finish the upload process. CMS Wire brought this news to us in their article, “Stop Pulling Teeth: A Better Way to Classify Documents.”

How do you find the happy medium that ensures that content is accurately tagged and classified without annoying or chasing off your users? One option is to build the key information into the template so that the automation can be precise. Users can work with documents the way they normally do and use a third-party tool such as an auto-classification tool to extract text based content, products, subjects, and terms out of the document.

A controlled vocabulary is needed to ensure that the machine-assisted or fully automated indexing is comprehensive, regardless of what you are indexing. Access Innovations is one of a very small number of companies able to help its clients generate ANSI/ISO/W3C-compliant taxonomies to make their information findable.

Melody K. Smith

Sponsored by Access Innovations, the world leader in taxonomies, metadata, and semantic enrichment to make your content findable.

Handling the Email Chaos

January 21, 2015  
Posted in News, storage, Taxonomy

The voices, or maybe the rants, differ on the advantages of email for records management. We understand the storage challenges that come with the mass amounts of data created by email. In discovery alone, email poses challenges to even the strongest records management policies. This interesting topic was brought to us by the article, “Document management in the age of email,” from Fierce Content Management.

A recent survey from Pew Internet revealed that 61 percent of working Internet users who responded consider email to be “very important” to their jobs. It is important to note that this same kind of majority held in traditionally ‘white collar,’ office-based occupations. For those who take their jobs outside of the physical boundaries of the workplace at least occasionally, it was also deemed very important.

We know that email isn’t going anywhere, at least anytime soon. So the key is to create a document storage strategy that will enable discovery easily and with comprehensive results. Taxonomies can help with this.

How the content is classified impacts the findability of your data. Capturing the data is only part of the project. Professionals should look for an experienced builder of solid standards-based taxonomies to associate content for appropriate machine-assisted indexing. Access Innovations can provide solutions that are ANSI compliant.

Melody K. Smith

Sponsored by Access Innovations, the world leader in thesaurus, ontology, and taxonomy creation and metadata application.

Collaboration Improves Quality

January 21, 2015  
Posted in Autoindexing, indexing, metadata, News, search

Elsevier recently announced preparations to collaborate with the research community in developing an open-access journal covering all disciplines on one platform. The goal is to enable continual experimentation and innovation. This interesting information came to us from Research Information in their article, “Elsevier to launch all-discipline OA journal.”

Reportedly, the plans include improving the end-to-end publishing process and integrating its smart technologies to improve search and discovery. The journal will offer researchers a streamlined, simple, and intuitive publishing platform that connects their research to the relevant communities. The journal is unnamed at this point but will reflect Elsevier’s goal to “provide a home for all sound research.”

Making information findable is the result of good indexing and comprehensive metatagging. Automated indexing is a comprehensive approach to making content findable. Access Innovations is one of a very small number of companies able to help its clients generate ANSI/ISO/W3C-compliant taxonomies with integrated indexing rule bases to make their information findable.

Melody K. Smith

Sponsored by Access Innovations, the world leader in thesaurus, ontology, and taxonomy creation and metadata application.

You want tools with that?

January 21, 2015  
Posted in News

There have been many changes with the advent of digital formats. For the publishing world, the most significant is possibly the changed perception of time. You know, the time gap between writing and actual publishing, as well as the time between publishing your works to readers and seeing how they receive them. Analytics are now practically real-time. But has technology caught up with that? Are there proper analytical software tools available to gather and interpret this very valuable information? Semantico brought these thoughts to us in their article, “What use is discovery without analytics?

Natural language processing can be utilized to help users ask the right questions and get results in terms familiar to their business, terms that can be read and understood or interacted with.

Melody K. Smith

Sponsored by Access Innovations, the world leader in thesaurus, ontology, and taxonomy creation and metadata application.

Digital Assets Becoming More Important

January 20, 2015  
Posted in metadata, News

It’s that time of year when we look back and forward simultaneously. Looking back at what we have accomplished while looking forward with anticipation as to what opportunities and yes, challenges, the new year will bring to each of us and the industries we work in. CMS Wire brought this information to our attention in their article, “A Sneak Peek at DAM’s Roadmap for 2015 and Beyond.”

What innovative new features and technologies will 2015 offer? One exciting area is in the world of digital asset management (DAM). This consists of management tasks and decisions surrounding the ingestion, annotation, cataloging, storage, retrieval, and distribution of digital assets. Vendors are working hard to improve the usability of their DAM systems. One specific focus is re-imagining the user interface (UI). This will make it quicker and easier for users to find and repurpose assets.

Melody K. Smith

Sponsored by Access Innovations, the world leader in thesaurus, ontology, and taxonomy creation and metadata application.

 

Learn. More.

January 20, 2015  
Posted in News, reference

Learning is not just an action or a verb. Learning can be an urge, desire, and passion for many. Information seeking is not something taught in grade school; it is something ingrained in our DNA. Lifehacker brought this topic to our attention in their article, “Elon Musk on Learning New Things: View Knowledge as a Tree.”

I have a confession. What I am about to tell you, I have revealed to no one before – even my husband of 15 years. However, on some level I don’t think he would be surprised by the news. I need to read all the time. This goes beyond standing in a grocery store line and browsing whatever magazine is at hand. This is reading the back of shampoo bottles in the bathroom, cereal boxes at the kitchen table (when my Kindle is not close at hand), and the SkyMall magazine in an airplane until they give permission for the aforementioned Kindle to come back out.

I need words. I learn new tasks or skills by reading. When you’re trying to learn something new, it can be easy to get discouraged. Elon Musk, the CEO of SpaceX and chief product architect of Tesla Motors, suggests you approach knowledge as if it were a tree. “I think most people can learn a lot more than they think they can. They sell themselves short without trying. One bit of advice: it is important to view knowledge as sort of a semantic tree — make sure you understand the fundamental principles, i.e. the trunk and big branches, before you get into the leaves/details or there is nothing for them to hang on to.”

I know nothing about Mr. Musk, but given this interesting quote and advice, I will be seeking knowledge of him soon.

Melody K. Smith

Sponsored by Access Innovations, the world leader in thesaurus, ontology, and taxonomy creation and metadata application.

Digital Data Drama

January 20, 2015  
Posted in metadata, News, search

The increasing digitization of information combined with multiple vehicles that bring them to you and take information from you is mind boggling. Datamation brought this news to us in their article, “Big Data: 9 Steps to Extract Insight from Unstructured Data.”

The pace of digital information is growing every day. According to industry researcher Gartner, about 80% of data held by an organization is unstructured data, consisting largely of information gathered from customer calls, emails, and social media feeds.

This growth of data, along with the added pressure to make records management user-friendly, leaves many organizations looking for outside help and alternatives.

One way to ensure findability, even with big data issues, is through a taxonomy. A standards-based taxonomy can help you provides clear order to your data, which enables comprehensive search results. Standards are key to a solid taxonomy and comprehensive indexing.

Melody K. Smith

Sponsored by Access Innovations, the world leader in thesaurus, ontology, and taxonomy creation and metadata application.

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