Digitization is Here

July 25, 2014  
Posted in metadata, News

The Geneva-based International Organization for Standardization (ISO) is concerned that organizations are not properly prepared for the world of digitization that has arrived. This interesting information came from Image and Data Manager in their article, “Are you in control of your records?

Extraordinary amounts of time and funds go into managing business databases and other corporate records so that businesses can control their activities, improve their operations, and demonstrate compliance with the law. What happens when their systems fail?

Records are critical to any organization. Companies that operate under a risk management program identify the high-risk areas within their activity and take steps to maintain adequate records to mitigate those risks. Unfortunately, not all organizations have risk managers assisting them.

Information management for any type of business is critical. One key way to ensure success is through a solid taxonomy, based on standards, built by someone with years of experience in the field.

Melody K. Smith

Sponsored by Access Innovations, the world leader in taxonomies, metadata, and semantic enrichment to make your content findable.

The Complexity of Metadata

July 24, 2014  
Posted in metadata, News

Concept Searching released an article, Don’t Enhance SharePoint – Transform it through Metadata, in KMWorld recently. In the article, they point out that metadata is the source of business challenges impacting search, records management, security, and text analytics, among others. PRWeb brought this news to us in their article, “Transforming SharePoint through Metadata Article Published.”

Organizations are looking to solve business problems, and the core of some of these problems is metadata. Analytics could be of great use here, but with everything else going on, that landscape looks hopelessly complicated and intimidatingly expensive.

If you can eliminate the complexity of a solutions-based approach, users have greater findability and better results. It is so very important to choose a product that makes your content findable – easily and thoroughly. Access Innovations is one of a very small number of companies able to help its clients generate ANSI/ISO/W3C-compliant taxonomies and associated rule bases for machine-assisted indexing.

Melody K. Smith

Sponsored by Access Innovations, the world leader in taxonomies, metadata, and semantic enrichment to make your content findable.

Indexing Challenge Accepted and Bested

July 24, 2014  
Posted in indexing, metadata, News

FamilySearch International recently announced a worldwide crowdsourcing challenge aimed at establishing a new record for the most volunteer indexing participants online in a single day. Meridian Magazine, brought to us by the Church of the Latter-day Saints, also brought this interesting news to our attention in their article, “FamilySearch Announces International Indexing Challenge.”

The challenge took place on Sunday, July 20 with great success. Indexers and arbitrators from around the world joined together to set an international record by surpassing the goal of 50,000 contributors in a 24 hour period. In fact, there were 66,511 participants. 

All it takes to be counted in the record is to submit one batch. With hundreds of thousands of past indexing volunteers and thousands more joining, breaking the record was easy.

Melody K. Smith

Sponsored by Access Innovations, the world leader in taxonomies, metadata, and semantic enrichment to make your content findable.

Managing the Chaos

July 24, 2014  
Posted in indexing, metadata, News

The Dallas police department recently switched from its decades-old mainframe system to a new, $4 million records management system. The department also launched a new field-based report system. The roll-out wasn’t considered a success.

“This system is probably the greatest change in the way we do things in the police department that’s happened in my in my career,” said Maj. Scott Bratcher, a 33-year veteran who is overseeing the project. “We’re changing the way we report every incident, the way we categorize the information, and then the way we manage our cases from here on out – and it all changed in one minute. Unfortunately for us, we probably underestimated the impact that it was going to have on certain functions and we created bottlenecks for ourselves. A lot of it is user error.”

Houston television station, KHOU, brought this interesting news to our attention in their story, “DPD: Records management system roll out allowed 3 prisoners to go free.” Blaming the technology is easy, but the project process and training must take its fair share of the blame.

Melody K. Smith

Sponsored by Access Innovations, the world leader in indexing and making content findable.

Reducing Redundancy

July 23, 2014  
Posted in indexing, News

The United States Navy plans to deploy a prototype enterprise-wide records and task management software system designed to replace redundant systems. This new project is scheduled for release in spring 2015 and will cut the complexity and cost associated with running multiple software suites by moving to a single service-wide system. This information came from Information Week Government in their article, “Navy To Launch Enterprise Records Management System.”

The Department of the Navy (DON), Tasking, Records, and Consolidated Knowledge Enterprise Repository (TRACKER) will provide the service’s shore-based commands and organizations with an auditable records management (RM) and task management (TM) system compliant with Defense Department and federal IT standards.

This is an exciting project and a complex one. The important factor of digital indexing is consistency, and what provides consistency? Standards. Access Innovations is one of a very small number of companies able to help its clients generate ANSI/ISO/W3C-compliant taxonomies.

Melody K. Smith

Sponsored by Data Harmony, a unit of Access Innovations, the world leader in indexing and making content findable.

Managing the Data Assets

July 23, 2014  
Posted in metadata, News

Evolphin Software has launched the next generation of its enterprise-class software solution, Zoom 5.0, which was built from the ground up on Evolphin’s patent-pending RevDB (NoSQL) database architecture – optimized to handle massive structured and unstructured digital content. This interesting news came to us from IT News Online in their article, “Evolphin Software Releases New Zoom 5.0 Digital Asset Management Solution.”

According to Evolphin, Zoom 5.0 goes beyond the limitations of traditional digital asset management solutions (DAMs) with respect to handling rich content like video and broadcast media assets. The end goal is to eliminate creativity, collaboration, communications, and overall workflow.

Improved workflow and a streamlined process can result in an immediate return on investment. Benefits extended beyond cost savings to include stronger integration between departments.

Melody K. Smith

Sponsored by Access Innovations, the world leader in indexing and making content findable.

Standards Level the Playing Fields

July 23, 2014  
Posted in News, Standards

There is constant conversation about technology, performance, and storage in the world of information services. It appears to be a never-ending cycle of regenerating work all focused on getting the optimal performance out of our technology at any one moment in time. This interesting information came from Sys-Con Media in their article, “The Optimization Taxonomy Analysis Test.”

Optimization seems to be used interchangeably with standardization. However, they are not apples to apples. Clear, consistent data is important for indexing and retrieving data in any field of business. As we move into more business intelligence integration, remember that standards are what drives consistency and optimization. Access Innovations is one of a very small number of companies able to help its clients generate ANSI/ISO/W3C-compliant taxonomies.

Melody K. Smith

Sponsored by Access Innovations, the world leader in indexing and making content findable.

A Marriage of the Past and the Future

July 22, 2014  
Posted in Autoindexing, indexing, News

Katy Klettlinger became Licking County’s first records center coordinator in November 2008 to store and preserve public records. The position was one of solitude at first but now oversees three other full-time employees: one reference archivist and two imaging technicians. They preserve public records on paper, in electronic form and on microfilm. This interesting topic came from Newark Advocate in their article, “Efforts to preserve records will continue despite exit of archivist.”

With 3,000 cubic feet of county records in sealed boxes in a climate-controlled pole barn behind the Licking County Justice Center, storage is a challenge. The temperature there is kept no higher than 70 degrees; the humidity ranges between 30 and 50 percent, which is critical considering the oldest paper documents stored include deeds from the County Recorder’s Office that date back to 1808.

Klettlinger is leaving this position for a new one with the State Library of Ohio, but leaves it with bright plans for growth. As both an archivist and records manager, she knows the future is in digitization.

It is exciting to see the efforts put into history being preserved for future access and generations. Machine assisted indexing certainly makes the process much faster.

Melody K. Smith

Sponsored by Access Innovations, the world leader in thesaurus, ontology, and taxonomy creation and metadata application.

Semantic Technology Conference Celebrates 10 Years

July 22, 2014  
Posted in News, semantic, Technology

DATAVERSITY™ Education, LLC, and SemanticWeb.com have released the agenda and opening of registration for the 10th annual Semantic Technology & Business Conference (SemTechBiz). This interesting news came from Semantic Web in their article, “Semantic Technology and Business Conference Announces Agenda and Opens Registration.”

SemTechBiz brings together today’s industry thought leaders and practitioners to explore the challenges and opportunities jointly impacting both corporate business leaders and technologists. This year’s conference will take place in San Jose, California, August 19-21, 2014, at the San Jose Convention Center. For the first time, the conference will be co-located with the NoSQL Now! Conference.  To view the three-day agenda or learn more about the conference speakers and registration options, visit www.SemTechBiz.com.

Melody K. Smith

Sponsored by Access Innovations, the world leader in taxonomies, metadata, and semantic enrichment to make your content findable.

The Complete Package

July 22, 2014  
Posted in News, semantic

Cipher Systems has announced a new partnership with Semantic Research Inc.  Together they will work together to integrate elements of SRI’s Semantica® software package and Cipher’s Knowledge.Works™ and Knowledge.Hub™ competitive intelligence software solutions. Digital Journal brought this interesting news to our attention in their article, “Cipher Systems Partners with Semantic Research to Extend Data-Intensive Analytics Solutions to Commercial Markets.”

“To make smart strategic decisions, our clients need to fully understand the business ecosystems in which they operate,” said Peter Grimm, Managing Director of Cipher. “SRI’s technology and approach builds on our existing capabilities to support companies seeking to better understand their competitors’ strategy, target key customer segments, detect fraud, optimize supply chains, or examine potential acquisition candidates. We are pleased to partner with a leader in network-focused analysis to bring new capabilities to our clients.”

Semantic technology requires a special knowledge of terminology and coding to reduce errors. Access Innovations, developer of the M.A.I. machine-assisted indexing system and specializing in complex coding, tagging, and indexing, provides a range of services that deliver tag integrity.

Melody K. Smith

Sponsored by Access Innovations, the world leader in thesaurus, ontology, and taxonomy creation and metadata application.

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