Keeping Up with the Changes in Technology

November 27, 2014  
Posted in metadata, News, storage

Remember how impressed we were in the 1980s when we get could 100 copies off a copier in less than ten minutes? My, how things have changed, including our expectations with regards to technology. As we become more connected, we expect 24/7 access to everything – the internet, our data, our photos, etc. Information Week brought this interesting information to our attention in their article, “Multi-Cloud Deployments Build Resilience.”

The cloud has made most of that possible. We’re moving quickly. It’s becoming rare for companies to run applications out of a single data center. Companies typically move workloads to the cloud.

A strong document management system integrates records management so you are able to seamlessly comply with records retention guidelines. Any records management system requires a system of indexing to create findability. We know that indexing against a strong, standards-based taxonomy can ensure comprehensive search results. Access Innovations is one of a very small number of companies able to help its clients generate ISO/ANSI/NISO compliant taxonomies to produce comprehensive results.

Melody K. Smith

Sponsored by Data Harmony, a unit of Access Innovations, the world leader in indexing and making content findable.

Squeezing Out Every Drop of Space

October 29, 2014  
Posted in News, storage

If your data is growing like everyone else’s, you are having a space issues. Maybe it is time to look to the clouds for unlimited space and other benefits. This interesting thought was found on Cloud Tweaks in their article, “The New Wave On The Cloud: Object Based Storage.”

Storage technology has progressed to handle object based storage better than ever before. Object based storage is beneficial for large companies, but this innovative technology is now being made available to small to mid-size companies trying to cope with growing data needs.

When it comes to storage, access to data is important. It can be achieved by creating strong taxonomies. Proper indexing against a strong standards-based taxonomy increases the findability of data. Access Innovations is one of a very small number of companies able to help its clients generate ANSI/ISO/W3C-compliant taxonomies.

Melody K. Smith

Sponsored by Access Innovations, the world leader in thesaurus, ontology, and taxonomy creation and metadata application.

Data Everywhere

October 17, 2014  
Posted in metadata, News, storage

Data in every form, including digital and print, is growing at an exponential rate. According to the National Science Foundation, 90 percent of the data in existence today was created in the last two years. This interesting information was found on Federal News Radio in their article, “Data retention & records management.” The Presidential Directive on Managing Government Records, and initiatives such as the Open Data Policy, have begun to address this critical situation, but this is only the beginning.

In 2012, the Presidential Directive on Managing Government Records was issued. This is an unfunded mandate that targets 2019 as the year that federal agencies need to complete their transition to digital records. Some believe that the federal government has reached a critical tipping point in terms of records and information management. What options do the agencies have to position themselves for better management, governance, information access and transparency?

Melody K. Smith

Sponsored by Data Harmony, a unit of Access Innovations, the world leader in indexing and making content findable.

Customized Storage to Achieve Findability

October 3, 2014  
Posted in News, storage

21st Century Technologies Limited has developed an indigenous records and information management solution that offers companies secure, innovative, and customized document storage and management. This Day Live brought this interesting information to our attention in their article, “21st Century Technologies Introduces Document Management Solutions.”

The customized solutions have been described as the answer to document storage, file storage, and document management services, and are designed to tackle the painful areas that most organizations face in data storage and access.

Access to data is important. It can be achieved by creating strong taxonomies. Proper indexing against a strong standards-based taxonomy increases the findability of data. Access Innovations is one of a very small number of companies able to help its clients generate ANSI/ISO/W3C-compliant taxonomies.

Melody K. Smith

Sponsored by Access Innovations, the world leader in thesaurus, ontology, and taxonomy creation and metadata application.

Airlines in the Clouds

September 5, 2014  
Posted in News, storage

AirVault recently announced that Frontier Airlines has licensed the AirVault Records Management Solution as its new, web-based record management system for aircraft maintenance and business operations. This interesting information came from Geeks World in their article, ‘Frontier Airlines Chooses AirVault’ Cloud-Computing Records Management System  for Aircraft Maintenance and Business Operations.”

This will provide an innovative cloud-computing method to manage the airline’s aircraft maintenance records and supposedly increase efficiency for its growing fleet of Airbus A319s and A320s. The AirVault Cloud  Computing Service platform will manage other business records applications for the airline, including finance, legal, and human resources.

It is so very important to choose a product that makes your content findable – easily and thoroughly. Access Innovations is one of a very small number of companies able to help its clients generate ANSI/ISO/W3C-compliant taxonomies and associated rule bases for machine-assisted indexing.

Melody K. Smith

Sponsored by Access Innovations, the world leader in taxonomies, metadata, and semantic enrichment to make your content findable.

Data Storage in Today’s Environment

July 28, 2014  
Posted in metadata, News, storage

We have all heard the story about the Internal Revenue Service (IRS) official who while under investigation for allegedly mistreating Tea Party groups seeking tax exemptions, lost copies of her emails when her hard drive crashed. There are many questions about this that come to mind, but the most practical one would be – why is she backing up emails on a PC? The government has what appears to be unlimited resources when it wants it, yet they don’t have such easily accessible technology as cloud storage? Government Technology brought this news to our attention in their article, “Why Are Governments Stuck in the Stone Age?”

It turns out that IRS officials were supposed to be following a policy of backing up emails on paper. But because the policy was unclear about how an email meets the standard of an official record, it doesn’t appear to have been followed or enforced. But again I have to ask – why paper? Physical record storage space doesn’t make sense in the complex world of technology, e-communications, and the Internet. How long before the government catches up?

Melody K. Smith

Sponsored by Access Innovations, the world leader in indexing and making content findable.

 

Reaching Into the Clouds

June 20, 2014  
Posted in News, search, storage

Most organizations, regardless of their size or tenure, do not realize the difference between robust document management and “folders in the cloud.” Making content findable is the goal of any document management strategy. Digital Journal brought this interesting information to us in their article, “Document Management Is More Than Just “Folders In The Cloud.”

A strong document management system integrates records management so you are able to seamlessly comply with records retention guidelines. Any records management system requires a system of indexing to create findability. We know that indexing against a strong, standards-based taxonomy can ensure comprehensive search results. Access Innovations is one of a very small number of companies able to help its clients generate ISO/ANSI/NISO compliant taxonomies to produce comprehensive results.

Melody K. Smith

Sponsored by Data Harmony, a unit of Access Innovations, the world leader in indexing and making content findable.

The Potential in the Clouds

March 28, 2014  
Posted in metadata, News, storage

2013 was all about the clouds – making the most of storage and sharing, searching and finding, access and metadata trails. Metadata rose to the top of any most talked about word cloud due to Edward Snowden and the NSA. Metadata is all the information that surrounds a file, including the filename, when it was uploaded, who it was shared with, and when it was accessed. The NSA’s metadata collection program proves that such information can be extremely valuable. The Huffington Post brought this interesting information to our attention in their article, “Five Ways the Cloud Will Change Your Professional Life in 2014.”

The volume of data we create and need to find storage for continues to grow exponentially with each passing day. Cloud storage seems to be the proverbial balm of Gilead. We no longer have to watch the volume of data we create, as the sky is the limit.

What has the cloud done for you in 2013? What do you expect in 2014?

Melody K. Smith

Sponsored by Access Innovations, the world leader in indexing and making content findable.

Applying Strategy

March 20, 2014  
Posted in News, storage

Archive Management Systems (AMS) is incorporating ibml’s SoftTrac Capture Suite software and ImageTrac scanner in their recent production scanning and document capture solution. This interesting information was found on ECM Connection in their article, “Archive Management Systems Deploys ibml Production Scanning And Document Capture Solution.”

The ImageTrac scanner provides AMS with the ability to capture high-quality images and data from mixed documents at ultra-high speeds.

Since deploying the solution, AMS has reported reduced costs and accelerated its processing turnaround. “The accelerated turnaround and lower costs provided by the ibml solution have enabled us to bid on contracts that were previously out of reach,” explained Paul Sumpter, sales consultant, Archive Management Systems. “With ibml, our throughput is up to five times faster compared to our old desktop scanning solution. ibml’s intelligent capture capabilities also ensure that we provide our customers with the superior image and data quality for which we are known.”

Melody K. Smith

Sponsored by Data Harmony, a unit of Access Innovations, the world leader in indexing and making content findable.

Secure Storage is Needed

March 14, 2014  
Posted in News, storage

Most companies are worried that their existing data storage and backup plans will not provide the protection they know they need. Many organizations’ vital business data is being generated and stored on various devices, even individual employees’ personal thumb drives. Most of these devices have little to no backup process in place. IT Business Net brought this news to our attention in their article, “Saving Today for Tomorrow.”

It is important to know the value of your data and realize that protecting it is paramount to the continued health of the business itself. It is also important to note that storing data is important, but having access to it is equally important. What is the point of a secure data storage plan if locating that data in an easy and, most importantly, a timely manner is impossible?

Access to data is important. It can be achieved by creating strong taxonomies. Proper indexing against a strong standards-based taxonomy increases the findability of data. Access Innovations is one of a very small number of companies able to help its clients generate ANSI/ISO/W3C-compliant taxonomies.

Melody K. Smith

Sponsored by Access Innovations, the world leader in thesaurus, ontology, and taxonomy creation and metadata application.

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