Innovation in Storage

April 4, 2014  
Posted in News, storage

21st Century Technologies Limited has developed an indigenous records and information management solution that offers companies secure, innovative, and customized document storage and management. This Day Live brought this interesting information to our attention in their article, “21st Century Technologies Introduces Document Management Solutions.”

The customized solutions have been described as the answer to document storage, file storage, and document management services, and are designed to tackle the painful areas that most organizations face in data storage and access.

Access to data is important. It can be achieved by creating strong taxonomies. Proper indexing against a strong standards-based taxonomy increases the findability of data. Access Innovations is one of a very small number of companies able to help its clients generate ANSI/ISO/W3C-compliant taxonomies.

Melody K. Smith

Sponsored by Access Innovations, the world leader in thesaurus, ontology, and taxonomy creation and metadata application.

The Potential in the Clouds

March 28, 2014  
Posted in metadata, News, storage

2013 was all about the clouds – making the most of storage and sharing, searching and finding, access and metadata trails. Metadata rose to the top of any most talked about word cloud due to Edward Snowden and the NSA. Metadata is all the information that surrounds a file, including the filename, when it was uploaded, who it was shared with, and when it was accessed. The NSA’s metadata collection program proves that such information can be extremely valuable. The Huffington Post brought this interesting information to our attention in their article, “Five Ways the Cloud Will Change Your Professional Life in 2014.”

The volume of data we create and need to find storage for continues to grow exponentially with each passing day. Cloud storage seems to be the proverbial balm of Gilead. We no longer have to watch the volume of data we create, as the sky is the limit.

What has the cloud done for you in 2013? What do you expect in 2014?

Melody K. Smith

Sponsored by Access Innovations, the world leader in indexing and making content findable.

Applying Strategy

March 20, 2014  
Posted in News, storage

Archive Management Systems (AMS) is incorporating ibml’s SoftTrac Capture Suite software and ImageTrac scanner in their recent production scanning and document capture solution. This interesting information was found on ECM Connection in their article, “Archive Management Systems Deploys ibml Production Scanning And Document Capture Solution.”

The ImageTrac scanner provides AMS with the ability to capture high-quality images and data from mixed documents at ultra-high speeds.

Since deploying the solution, AMS has reported reduced costs and accelerated its processing turnaround. “The accelerated turnaround and lower costs provided by the ibml solution have enabled us to bid on contracts that were previously out of reach,” explained Paul Sumpter, sales consultant, Archive Management Systems. “With ibml, our throughput is up to five times faster compared to our old desktop scanning solution. ibml’s intelligent capture capabilities also ensure that we provide our customers with the superior image and data quality for which we are known.”

Melody K. Smith

Sponsored by Data Harmony, a unit of Access Innovations, the world leader in indexing and making content findable.

Secure Storage is Needed

March 14, 2014  
Posted in News, storage

Most companies are worried that their existing data storage and backup plans will not provide the protection they know they need. Many organizations’ vital business data is being generated and stored on various devices, even individual employees’ personal thumb drives. Most of these devices have little to no backup process in place. IT Business Net brought this news to our attention in their article, “Saving Today for Tomorrow.”

It is important to know the value of your data and realize that protecting it is paramount to the continued health of the business itself. It is also important to note that storing data is important, but having access to it is equally important. What is the point of a secure data storage plan if locating that data in an easy and, most importantly, a timely manner is impossible?

Access to data is important. It can be achieved by creating strong taxonomies. Proper indexing against a strong standards-based taxonomy increases the findability of data. Access Innovations is one of a very small number of companies able to help its clients generate ANSI/ISO/W3C-compliant taxonomies.

Melody K. Smith

Sponsored by Access Innovations, the world leader in thesaurus, ontology, and taxonomy creation and metadata application.

Where to put the data?

February 4, 2014  
Posted in metadata, News, storage

Box recently announced that it will be making the documents stored in its cloud storage system smarter. They give the credit to the metadata. TechCrunch brought this interesting information to our attention in their article, “Box Will Add Metadata To Give More Context To Cloud Documents.”

This may not seem all that important, but it is a good example of how metadata can be put to useful purposes. Documents can now include more context than just a file name and date stamp. It will also allow companies and products using Box documents to create workflows around that metadata.

Organizations are constantly facing the challenges of handling data, especially in relation to storage, size, and security. Any effort to make that process more dynamic and comprehensive is worth a look.

Melody K. Smith

Sponsored by Access Innovations, the world leader in thesaurus, ontology, and taxonomy creation and metadata application.

What to Expect in 2014?

January 29, 2014  
Posted in metadata, News, storage, Taxonomy

E-discovery is a huge part of search technology. Increasingly, e-discovery demands involve other electronic information disciplines, like records management, cyber security, and corporate compliance. This interesting perspective came from CMSWire in their post, “E-Discovery Trends for 2014.”

Looking forward, the trends identified include continuing convergence of disciplines where information technology cannot be kept separate from recordkeeping and enterprise management. Collaboration is key.

There are other topics identified in the article, and you can read those yourself, but I thought it was prudent to point out #5 – growing embrace of big data technologies. Everyone talks about big data. We talk about big data. Much has been made about how it now permeates virtually every facet of our lives. There must be some analytics around managing all this data.

We do know that findability in any size of data is maximized only when a proper taxonomy is in place. Proper indexing against a strong standards-based taxonomy increases the findability of data. Access Innovations is one of a very small number of companies able to help its clients generate ANSI/ISO/W3C-compliant taxonomies.

Melody K. Smith

Sponsored by Access Innovations, the world leader in indexing and making content findable.

Storage vs. Access

January 27, 2014  
Posted in metadata, News, storage

GRM recently completed the offsite relocation of extensive archives for a leading Manhattan-based nonprofit organization that had been an important part of the culture and community of New York City for well over 100 years. Because of this, a large archive of records had been amassed. Realizing they had outgrown the capacity of their existing records storage space, they turned to GRM for offsite document storage.

“This was a large relocation project,” said Carl Schriefer, GRM Director of Account Management. “Thousands of cubic feet of material needed to be transferred quickly, securely and efficiently.” This interesting news came from Digital Journal in their article, “GRM Relocates Archives for Leading NYC NPO.”

It is important to know the value of your data and realize that protecting it is paramount to the continued health of the business itself. It is also important to note that storing data is important, but having access to it is equally important. What is the point of a secure data storage plan if locating that data in an easy and, most importantly, a timely manner, is impossible?

Access to data is important. It can be achieved by creating strong taxonomies. Proper indexing against a strong standards-based taxonomy increases the findability of data. Access Innovations is one of a very small number of companies able to help its clients generate ANSI/ISO/W3C-compliant taxonomies.

Melody K. Smith

Sponsored by Access Innovations, the world leader in thesaurus, ontology, and taxonomy creation and metadata application.

Using the Data You Store

January 14, 2014  
Posted in metadata, News, storage

Data storage continues to be an issue for most organizations. The following piece of information might make you feel better about your own situation. At the end of 2012, 1.3 trillion objects were stored in Amazon S3, the world’s largest object storage system. Even more so, that number is growing faster than 1 billion objects per day. InfoWorld brought this interesting information to our attention in their article, “What is object storage?

Fortunately, object storage is more scalable than traditional file system storage, because the objects are stored in a flat organization as opposed to a directory hierarchy.

Capturing digital data and storing it securely in the clouds is easier with object storage. However, it is always important to entrust your data to professionals who adhere to industry standards and uses technology that makes your content findable. After all, what is the point of having information if you can’t access it?

Melody K. Smith

Sponsored by Access Innovations, the world leader in thesaurus, ontology, and taxonomy creation and metadata application.

New Records Management System Reduces Operational Costs

December 16, 2013  
Posted in metadata, News, storage

A new online system for the Eugene Police Department records recently went live. This was a huge milestone for the City of Eugene as they worked to change the mainframe-based records system that had been in use since the late 1960s. Partnering with their sister city Springfield, Eugene chose SunGard, a multinational IT software and services company, to take them through this journey with their Records Management System/Computer Aided Dispatch System (RMS/CAD).

The Oregon local paper, Lane Today, brought us this news in their article, “Eugene Police Records System Goes Live Today; Expected to Save over 50% in Costs.” There are many benefits expected from this process, not the least being a difference in operating costs. The new system’s annual operating cost will be less than half of that of the current system.

Melody K. Smith

Sponsored by Access Innovations, the world leader in thesaurus, ontology, and taxonomy creation and metadata application.

Facing the Challenge of Big Data

November 21, 2013  
Posted in metadata, News, storage

Big data has become those scary words few organizations want to hear, let alone discuss. However, many information professionals would like the opportunity to take on this challenge. The negotiation between the top and middle management seems to hold much progress at a standstill. Most CIOs have trouble working with big data themselves and they have little, or nothing, to offer to business users. CMSWire brought this situation to our attention in their article, “Cloudera Unveils Big Data Search, No Special Training Required.”

Recently, Cloudera Search was introduced as a fully integrated search engine for interactive exploration of data stored in the Hadoop Distributed File System (HDFS) and Apache HBase. Cloudera Search is powered by a leading open source search engine, Apache Solr. This product can perform interactive, natural language keyword searches and faceted navigation on data without additional training or advanced programming knowledge.

Melody K. Smith

Sponsored by Access Innovations, the world leader in taxonomies, metadata, and semantic enrichment to make your content findable.

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