We have all heard the story about the Internal Revenue Service (IRS) official who while under investigation for allegedly mistreating Tea Party groups seeking tax exemptions, lost copies of her emails when her hard drive crashed. There are many questions about this that come to mind, but the most practical one would be – why is she backing up emails on a PC? The government has what appears to be unlimited resources when it wants it, yet they don’t have such easily accessible technology as cloud storage?
Abundance – the word of the year, maybe the decade. That is no different in the world of data. We have computers capable of processing the vast and complex data, and thanks to the clouds, our storage capabilities appear to be endless. But is this a false sense of security?
Most organizations, regardless of their size or tenure, do not realize the difference between robust document management and “folders in the cloud.” Making content findable is the goal of any document management strategy.
We talk a lot about big data. Its continued increase in quantity and need for additional storage, and many other issues surrounding the issue. What we don’t see much is the need for a solid relationship between big data and the enterprise system.
2013 was all about the clouds – making the most of storage and sharing, searching and finding, access and metadata trails. Metadata rose to the top of any most talked about word cloud due to Edward Snowden and the NSA. Metadata is all the information that surrounds a file, including the filename, when it was uploaded, who it was shared with, and when it was accessed. The NSA’s metadata collection program proves that such information can be extremely valuable.
Archive Management Systems (AMS) is incorporating ibml’s SoftTrac Capture Suite software and ImageTrac scanner in their recent production scanning and document capture solution.
Most companies are worried that their existing data storage and backup plans will not provide the protection they know they need. Many organizations’ vital business data is being generated and stored on various devices, even individual employees’ personal thumb drives. Most of these devices have little to no backup process in place.
Box recently announced that it will be making the documents stored in its cloud storage system smarter. They give the credit to the metadata.
E-discovery is a huge part of search technology. Increasingly, e-discovery demands involve other electronic information disciplines, like records management, cyber security and corporate compliance. This interesting information came from CMSWire in their post, “E-Discovery Trends for 2014.”
We often speak of the massive volume of data that exists and is being created each and every moment of the day. However, if you narrowed it on just a portion of that data, you would find there is a large variety of data out there. Forbes brought this information to us in their article, “Big Data Variety Means That Metadata Matters.”