Many people stress over the changes that comes with technology. Advancements can mean training, additional budget requirements, and disruption to service. What few remember, however, is that as technology progresses, many items get less expensive.
The voices, or maybe the rants, differ on the advantages of email for records management. We understand the storage challenges that come with the mass amounts of data created by email and in discovery alone email poses challenges to even the strongest records management policies.
Here we are at the beginning of a new year. Resolutions aside, it is great time to take inventory of your records and evaluate your records management plan.
Mark your calendars today to plan on attending the Association for Information and Image Management (AIIM) conference on March 18-20, 2015 in sunny San Diego, California. This unique moment in time when the acceleration of technology change is forcing organizations to reinvent themselves, new approaches are needed. You can find those at the AIIM Conference 2015 and help your organization embrace the chaos.
Data in every form, including digital and print, is growing at an exponential rate. According to the National Science Foundation, 90 percent of the data in existence today was created in the last two years. This interesting information was found on Federal News Radio in their article, “Data retention & records management.” The Presidential Directive on Managing Government Records, and initiatives such as the Open Data Policy, have begun to address this critical situation, but this is only the beginning.
AirVault recently announced that Frontier Airlines has licensed the AirVault Records Management Solution as its new, web-based record management system for aircraft maintenance and business operations.
We have all heard the story about the Internal Revenue Service (IRS) official who while under investigation for allegedly mistreating Tea Party groups seeking tax exemptions, lost copies of her emails when her hard drive crashed. There are many questions about this that come to mind, but the most practical one would be – why is she backing up emails on a PC? The government has what appears to be unlimited resources when it wants it, yet they don’t have such easily accessible technology as cloud storage?
Abundance – the word of the year, maybe the decade. That is no different in the world of data. We have computers capable of processing the vast and complex data, and thanks to the clouds, our storage capabilities appear to be endless. But is this a false sense of security?
Most organizations, regardless of their size or tenure, do not realize the difference between robust document management and “folders in the cloud.” Making content findable is the goal of any document management strategy.
We talk a lot about big data. Its continued increase in quantity and need for additional storage, and many other issues surrounding the issue. What we don’t see much is the need for a solid relationship between big data and the enterprise system.