Preservation and Digital

April 11, 2014  
Posted in indexing, metadata, News

India’s Ministry of Communications and IT has announced the Standard for Preservation Information Documentation of Electronic Records. This move to standardize the preservation of digital records across government agencies will ensure that electronic records are produced in a preservable manner. This interesting information came from Future Gov in their article, “India develops standards for digital preservation of records.”

“The standard forms the foundation for the introduction of Electronic Records Management as part of e-governance in India and defines the paradigm for creating trusted digital repositories for digital preservation,” shared Dr. Dinesh Katre, Associate Director and Head of Department – Human-Centred Design and Computing Group at the Centre for Development of Advanced Computing (C-DAC).

Considering the vast amount of data available, both digital and non-digital, the benefits to going digital go beyond access and findability. It is about preservation.

Melody K. Smith

Sponsored by Data Harmony, a unit of Access Innovations, the world leader in indexing and making content findable.

The Difference in the Data

April 11, 2014  
Posted in metadata, News

Data management and archiving are key factors for businesses. This isn’t new news. However, terms like backup, archiving, and records management get used interchangeably so much that it is easy to forget that they are not the same thing. This interesting perspective came from News Africa in their article, “Backup, archiving and records management – different solutions for different challenges.”

While all three are important, they are very different and not handled by the same technology. Each of these data challenges requires a specific solution to perform specific functions, ensuring that data is not only available and preserved, but also easily managed.

Defining these terms and resolving the issues of storage is one thing. Additionally, when you are dealing with metadata and processes, it seems like standards should be utilized to ensure findability and security.

Melody K. Smith

Sponsored by Access Innovations, the world leader in taxonomies, metadata, and semantic enrichment to make your content findable.

Embracing Knowledge Management

April 10, 2014  
Posted in indexing, metadata, News

KM Institute (KMI) just offered its first Certified Knowledge Specialist (CKS) 4-day class this week in Reston, VA. Why are we talking about something that has already happened? The CKS is a new Certification by KMI designed to take a sharper focus on a specific knowledge management-related topic. In this case, the focus was on Taxonomy and Search Solutions. This interesting news came from Digital Journal in their article, “KM Institute to Debut Its First “Certified Knowledge Specialist” Program in  Taxonomy and Search Solutions.”

Mr. Zach Wahl, President of Enterprise Search, facilitated the 2-day portion of the CKS that covers taxonomy  in depth, called the “Master Class.”  This expansion of curriculum and exploration of new and important topics in the world of knowledge management will prove value to those seeking certification.

Melody K. Smith

Sponsored by Data Harmony, a unit of Access Innovations, the world leader in indexing and making content findable.

Good Strategy for Records Management

April 10, 2014  
Posted in indexing, metadata, News

One blog author has shared her thoughts and recommended recipe for a successful federal records management process after 27 years of federal service. Her recommendations would apply to any records management process; they aren’t limited to a federal service project.

“I’ve watched the growth in federal records and the implementation of new executive orders and regulations aimed at improving records management across the federal space. Litigation, review and release, tracing factual evidence for analysis, managing information from difficult environments, and the many authorized and unauthorized disclosures of classified and sensitive information… it all poses huge challenges,” said Jill Singer, former Chief Information Officer for the National Reconnaissance Office (NRO) and deputy Chief Information Officer for the Central Intelligence Agency (CIA).

Her recommendations hinge on three main principles: Capture on Creation, Manage and Secure through the Workflow, and Responsible Archival. This interesting information came from the blog Alfresco and their post titled, “Three Keys to Federal Records Management Success,” where you can read more details about her recommendations.

Melody K. Smith

Sponsored by Data Harmony, a unit of Access Innovations, the world leader in indexing and making content findable.

The Key to Records Management

April 10, 2014  
Posted in indexing, metadata, News

Effective records management training is important to reduce errors and access/use organized information effectively. Most organizations know this, including the Bahamian government. The Ministry of the Public Service and its Public Service Centre for Human Resource Development recently held a Records Management Training Workshop in response to a mandate to train clerical officers and supervisors in records management throughout the public service. The overall objective is to provide practical exposure to senior officers and supervisors. This interesting news came from Bahamas Tribune 242 in their article, “Training Session Aims To Improve Efficiency And Reduce Errors.”

Any records management system requires a system of indexing to create findability. We know that indexing against a strong, standards-based taxonomy can ensure comprehensive search results. Access Innovations is one of a very small number of companies able to help its clients generate ISO/ANSI/NISO compliant taxonomies to produce comprehensive results.

Melody K. Smith

Sponsored by Data Harmony, a unit of Access Innovations, the world leader in indexing and making content findable.

Super Charged with Semantic Technology

April 9, 2014  
Posted in metadata, News, semantic

We talk a lot about big data, but what about smart data? Adding more data isn’t the solution to all problems. Getting value from data comes down to how easily you can do something with it. This interesting perspective came from Technical.ly in their article, “Forget big data, here comes ‘smart data’: Semantic Web Meetup.”

Smart data is data with semantics attached. It is also about adding value to previously overlooked potential. For instance, there are many pieces of metadata that might seem unimportant, but that if known and used will improve search results. For example, knowledge of the authorship of a document can be used to calculate relevance and importance of a document for ranking results.

Even with semantic technology involved, information management for any type of business is critical for fast, easy, and comprehensive findability. One key way to ensure this is through a solid taxonomy, based on standards, built by someone with years of experience in the field.

Melody K. Smith

Sponsored by Access Innovations, the world leader in taxonomies, metadata, and semantic enrichment to make your content findable.

Strong Partnership Enhances Document Management Capabilities

April 9, 2014  
Posted in indexing, metadata, News

Infolinx System Solutions has partnered with Bizquip Business Solutions and in turn expanded its global presence. Now integrated with ECM products like Microsoft SharePoint® and Laserfiche, the Infolinx application provides clients with a contemporary technology platform, a browser agnostic application interface, expanded records request capability, and improved reporting functionality. This interesting news came from IT Business Net in their article, “Infolinx System Solutions Extends Reach to Ireland.”

“Always excited to add another first-class dealer to our growing network,” said Chip Benson, Infolinx Director of Business Development. “We look forward to providing state-of-the-art records management solutions to Irish clientele via Bizquip.”

Any records management system requires a system of indexing to create findability. We know that indexing against a strong, standards-based taxonomy can ensure comprehensive search results. Access Innovations is one of a very small number of companies able to help its clients generate ISO/ANSI/NISO compliant taxonomies to produce comprehensive results.

Melody K. Smith

Sponsored by Data Harmony, a unit of Access Innovations, the world leader in indexing and making content findable.

 

Connecting the Data

April 9, 2014  
Posted in Business strategy, metadata, News

EBSCO Information Services recently released Communication Source as a resource for communication research. Communication Source was developed from a merger of EBSCO databases, Communication and  Mass Media Complete and Communication Abstracts (formerly published by SAGE). The Digital Journal brought this news to our attention in their article, “EBSCO Information Services Releases Communication Source™ – the Most  Comprehensive Resource for Communication Research Available.”

Communication Source includes coverage of more than 1,000 core titles and features full text for more than 600 active periodicals, including 150 full-text titles not found in other EBSCO academic databases.

With any database project, it is important to remember the value of a solid taxonomy. How the content is classified impacts the findability of your data. Professionals should look for an experienced builder of solid standards-based taxonomies to associate content for appropriate machine-assisted indexing. Access Innovations can provide solutions that are ANSI compliant.

Melody K. Smith

Sponsored by Access Innovations, the world leader in thesaurus, ontology, and taxonomy creation and metadata application.

Standards Provide Consistency

April 7, 2014  
Posted in metadata, News, Standards

Many businesses work hard at developing and implementing records and information management strategies. However, if you dig a little deeper into those “strategies”, you may find a lack of management. Many confuse the terms data management and storage. Tucking away all your data somewhere safe is not the definition for data management. CMS Wire brought this interesting topic to our attention in their article, “Businesses Should Manage Records – Not ‘Keep Everything.’

Resolving the issues of storage and even costs is one thing, but when you are dealing with metadata and processes, it seems like standards should be utilized to ensure findability and security. The key here is consistency, and what provides consistency? Standards. Access Innovations is one of a very small number of companies able to help its clients generate ANSI/ISO/W3C-compliant taxonomies.

Melody K. Smith

Sponsored by Data Harmony, a unit of Access Innovations, the world leader in indexing and making content findable.

A Different Approach

April 3, 2014  
Posted in metadata, News

The Intellectual Property & Science business of Thomson Reuters has released a preview of ScholarOne Web Services, a holistic approach to integration that will enable publishers to discover connections between shared research and ultimately streamline the publishing process. Knowledgespeak brought this news to our attention in their article, “Thomson Reuters previews ScholarOne Web Services.”

Thomson Reuters continues its commitment to scalable solutions to accommodate every customer need and budget. In addition, ScholarOne Web Services provides integration with ORCID, so clients can verify and map individuals to their work and automate tasks. It also works with FundRef, which allows clients to capture unique funding identifiers and grant numbers as part of the submission process.

Melody K. Smith

Sponsored by Access Innovations, the world leader in taxonomies, metadata, and semantic enrichment to make your content findable.

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