How Metadata Can Help

July 28, 2014  
Posted in metadata, News, Technology

Russia invading the Ukraine, Israel’s assault on occupied Gaza, extreme weather flare-ups, airplane catastrophes—these are just some of the geopolitical and natural events that threaten the stability of the world system. With the chaos in the world of late, what lessons are there to learn to survive in the future? Can metadata help? This interesting thought came from News with Views in their article, “Planetary Metadata: Predicting the Future Through Multi-dimensional Broad Band Data.”

Who can look at the big picture and connect the dots? Metadata is data about the data on a wide variety of topics, but it is only as good as the kind of data it collects and the ability to analyze that data. Although this technology of analyzing metadata is, to the average person, something out of a science fiction movie, the ability to meaningfully analyze it is still at a primitive level.

By developing algorithms and other technologies of future prediction that are not based on an arbitrary number of finite inputs and basing them on a new methodology such as “quantum sifting,” it is possible to enhance the integrity of both existing finite inputs and use a manageable number of inputs. All this is to say, yes, metadata can help.

Melody K. Smith

Sponsored by Data Harmony, a unit of Access Innovations, the world leader in indexing and making content findable.

Data Storage in Today’s Environment

July 28, 2014  
Posted in metadata, News, storage

We have all heard the story about the Internal Revenue Service (IRS) official who while under investigation for allegedly mistreating Tea Party groups seeking tax exemptions, lost copies of her emails when her hard drive crashed. There are many questions about this that come to mind, but the most practical one would be – why is she backing up emails on a PC? The government has what appears to be unlimited resources when it wants it, yet they don’t have such easily accessible technology as cloud storage? Government Technology brought this news to our attention in their article, “Why Are Governments Stuck in the Stone Age?”

It turns out that IRS officials were supposed to be following a policy of backing up emails on paper. But because the policy was unclear about how an email meets the standard of an official record, it doesn’t appear to have been followed or enforced. But again I have to ask – why paper? Physical record storage space doesn’t make sense in the complex world of technology, e-communications, and the Internet. How long before the government catches up?

Melody K. Smith

Sponsored by Access Innovations, the world leader in indexing and making content findable.

 

Digitization is Here

July 25, 2014  
Posted in metadata, News

The Geneva-based International Organization for Standardization (ISO) is concerned that organizations are not properly prepared for the world of digitization that has arrived. This interesting information came from Image and Data Manager in their article, “Are you in control of your records?

Extraordinary amounts of time and funds go into managing business databases and other corporate records so that businesses can control their activities, improve their operations, and demonstrate compliance with the law. What happens when their systems fail?

Records are critical to any organization. Companies that operate under a risk management program identify the high-risk areas within their activity and take steps to maintain adequate records to mitigate those risks. Unfortunately, not all organizations have risk managers assisting them.

Information management for any type of business is critical. One key way to ensure success is through a solid taxonomy, based on standards, built by someone with years of experience in the field.

Melody K. Smith

Sponsored by Access Innovations, the world leader in taxonomies, metadata, and semantic enrichment to make your content findable.

The Complexity of Metadata

July 24, 2014  
Posted in metadata, News

Concept Searching released an article, Don’t Enhance SharePoint – Transform it through Metadata, in KMWorld recently. In the article, they point out that metadata is the source of business challenges impacting search, records management, security, and text analytics, among others. PRWeb brought this news to us in their article, “Transforming SharePoint through Metadata Article Published.”

Organizations are looking to solve business problems, and the core of some of these problems is metadata. Analytics could be of great use here, but with everything else going on, that landscape looks hopelessly complicated and intimidatingly expensive.

If you can eliminate the complexity of a solutions-based approach, users have greater findability and better results. It is so very important to choose a product that makes your content findable – easily and thoroughly. Access Innovations is one of a very small number of companies able to help its clients generate ANSI/ISO/W3C-compliant taxonomies and associated rule bases for machine-assisted indexing.

Melody K. Smith

Sponsored by Access Innovations, the world leader in taxonomies, metadata, and semantic enrichment to make your content findable.

Indexing Challenge Accepted and Bested

July 24, 2014  
Posted in indexing, metadata, News

FamilySearch International recently announced a worldwide crowdsourcing challenge aimed at establishing a new record for the most volunteer indexing participants online in a single day. Meridian Magazine, brought to us by the Church of the Latter-day Saints, also brought this interesting news to our attention in their article, “FamilySearch Announces International Indexing Challenge.”

The challenge took place on Sunday, July 20 with great success. Indexers and arbitrators from around the world joined together to set an international record by surpassing the goal of 50,000 contributors in a 24 hour period. In fact, there were 66,511 participants. 

All it takes to be counted in the record is to submit one batch. With hundreds of thousands of past indexing volunteers and thousands more joining, breaking the record was easy.

Melody K. Smith

Sponsored by Access Innovations, the world leader in taxonomies, metadata, and semantic enrichment to make your content findable.

Managing the Chaos

July 24, 2014  
Posted in indexing, metadata, News

The Dallas police department recently switched from its decades-old mainframe system to a new, $4 million records management system. The department also launched a new field-based report system. The roll-out wasn’t considered a success.

“This system is probably the greatest change in the way we do things in the police department that’s happened in my in my career,” said Maj. Scott Bratcher, a 33-year veteran who is overseeing the project. “We’re changing the way we report every incident, the way we categorize the information, and then the way we manage our cases from here on out – and it all changed in one minute. Unfortunately for us, we probably underestimated the impact that it was going to have on certain functions and we created bottlenecks for ourselves. A lot of it is user error.”

Houston television station, KHOU, brought this interesting news to our attention in their story, “DPD: Records management system roll out allowed 3 prisoners to go free.” Blaming the technology is easy, but the project process and training must take its fair share of the blame.

Melody K. Smith

Sponsored by Access Innovations, the world leader in indexing and making content findable.

Managing the Data Assets

July 23, 2014  
Posted in metadata, News

Evolphin Software has launched the next generation of its enterprise-class software solution, Zoom 5.0, which was built from the ground up on Evolphin’s patent-pending RevDB (NoSQL) database architecture – optimized to handle massive structured and unstructured digital content. This interesting news came to us from IT News Online in their article, “Evolphin Software Releases New Zoom 5.0 Digital Asset Management Solution.”

According to Evolphin, Zoom 5.0 goes beyond the limitations of traditional digital asset management solutions (DAMs) with respect to handling rich content like video and broadcast media assets. The end goal is to eliminate creativity, collaboration, communications, and overall workflow.

Improved workflow and a streamlined process can result in an immediate return on investment. Benefits extended beyond cost savings to include stronger integration between departments.

Melody K. Smith

Sponsored by Access Innovations, the world leader in indexing and making content findable.

Taxonomies Can Level the Playing Field

July 21, 2014  
Posted in indexing, metadata, News, search, semantic, Taxonomy

We already know that metadata and metatagging enable findability in search-based applications, but what happens when there are diverse formats? Search Content Management brought this thought to our attention in their article, “Metadata tagging and the innovation behind search-based applications.”

When we are looking for information within an ever-widening array of technologies, from mobile devices to the cloud – where does the search technology come in? A search-based application can query a variety of structures and return the results of the query in a single, unified view. This is powerful because it encompasses all types of content.

This is where a solid taxonomy comes into play, as it can provide consistency for tags that don’t quite line up with one another. Indexing metadata against this taxonomy results in solid and comprehensive search results. Access Innovations is one of a very small number of companies able to help its clients generate ANSI/ISO/W3C-compliant taxonomies.

Melody K. Smith

Sponsored by Access Innovations, the world leader in thesaurus, ontology, and taxonomy creation and metadata application.

Poor Document Management Practices Result in Lost Data

July 18, 2014  
Posted in metadata, News

Another government agency is in the crosshairs of technology mishaps. The Internal Revenue Service is reaping the results of poor document management practices. This interesting information came from Cruxial CIO in their article, “Shoddy Archiving Behind IRS’ Lost Emails.”

Two years worth of electronic messages belonging to IRS official Lois Lerner disappeared in 2011 when her computer’s hard drive crashed, according to the agency. Lerner retired from the IRS last September as the director of the Exempt Organizations office that held up approving the tax-exempt applications of conservative groups from 2010 through the 2012 election.

The flaw was in having the employees store the file on their personal computers, instead of an archive or some other separate storage device. This cause of data loss is common.

Any records management system requires a system of indexing to create findability. We know that indexing against a strong, standards-based taxonomy can ensure comprehensive search results. Access Innovations is one of a very small number of companies able to help its clients generate ISO/ANSI/NISO compliant taxonomies to produce comprehensive results.

Melody K. Smith

Sponsored by Access Innovations, the world leader in thesaurus, ontology, and taxonomy creation and metadata application.

Big Data in Real Time

July 17, 2014  
Posted in indexing, metadata, News

A new partnership of the French IT services group Bull and search and analytics company Sinequa is positioned to provide an appliance based on Bull’s Bullion X86 server and Sinequa’s real-time Big Data search and analysis software platform. This interesting information came from telecompaper in their article, “Bull, Sinequa to offer real-time Big Data appliance.”

Together, these firms predict they will be able to offer a secure, integrated appliance capable of handling 100 billion records and processing 10 million indexed records a second. In addition, it can be fully integrated with the client’s access security policies.

It is important to choose the right partner in technology, especially when your content is in their hands. Access Innovations is known as a leader in database production, standards development, and creating and applying taxonomies.

Melody K. Smith

Sponsored by Data Harmony, a unit of Access Innovations, the world leader in indexing and making content findable.

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