Recovering Data with Findability

November 26, 2014  
Posted in indexing, metadata, News, search, Taxonomy

In our house, when we are seeking answers or can’t remember something, we say – “to the Googles”. We often ponder what we did prior to the existence of the Internet search engine. Long forgotten movies and childhood memories would stay forgotten, I presume. These thoughts were inspired by from the blog, Scholarly Open Access and their article, “Google Scholar is Filled with Junk Science.”

Google Scholar works well for known-item searches, for example, when you quickly need to locate a known article or a paper by a known author. However, when you’re looking for more specifics, it lacks the ability to hone in because it doesn’t use controlled vocabularies like taxonomies and thesauri.

Information being findable is the result of good indexing and comprehensive metatagging. Automated indexing is a comprehensive approach to making content findable. Access Innovations is one of a very small number of companies able to help its clients generate ANSI/ISO/W3C-compliant taxonomies with integrated indexing rule bases to make their information findable.

Melody K. Smith

Sponsored by Access Innovations, the world leader in thesaurus, ontology, and taxonomy creation and metadata application.

Working Together

November 26, 2014  
Posted in metadata, News

Efficient records management systems are key for handling and locating your data. One county government in northwest England chose an electronic document and records management system (EDRMS) to deliver effective and efficient records management practices across all users. The EDRMS will manage electronic records received, created, and used by the Cumbria County Council. Hispanic Business brought this news to our attention in their article, “Providing Electronic Document and Records Management System (EDRMS).”

Not all technology is created equal. It is important to choose the right partner in technology, especially when your content is in their hands. Access Innovations is known as a leader in database production, standards development, and creating and applying taxonomies.

Melody K. Smith

Sponsored by Access Innovations, the world leader in thesaurus, ontology, and taxonomy creation and metadata application.

Preserving with Findability

November 25, 2014  
Posted in indexing, metadata, News

Preservica has recently announced a series of new connectors that make it easy for records managers to securely preserve Microsoft SharePoint content and Microsoft Outlook email and attachments for the long term. PRWeb brought this interesting information to us in their article, “New version of Preservica aligns Records Management and Digital Preservation.”

This may not seem like exciting news but I am sure the legal departments in organizations will be happy to hear this. For discovery and historical purposes, it is part of a strategy to enable government and business organizations to integrate Enterprise Content Management (ECM) with Digital Preservation in order to improve Information Governance across the full lifecycle and eliminate the risk that vital digital records will be unreadable when required – due to technology and file format obsolescence.

All records management systems need a system of indexing to create findability. We know that indexing against a strong, standards-based taxonomy can ensure comprehensive search results. Access Innovations is one of a very small number of companies able to help its clients generate ISO/ANSI/NISO compliant taxonomies to produce comprehensive results.

Melody K. Smith

Sponsored by Data Harmony, a unit of Access Innovations, the world leader in indexing and making content findable.

 

Making Careful Decisions

November 25, 2014  
Posted in metadata, News

Lexmark International’s Perceptive Software released their Interact 2.0 for Microsoft Dynamics AX, which allows users to locate content with ease and speed. IT Business Net brought this news to our attention in their article, “Perceptive Software Releases Interact 2.0 for Microsoft Dynamics AX.”

Interact 2.0 offers a configurable deployment to any form in Microsoft Dynamics AX, including metadata mapping and access and capture. Users can save and retrieve relevant documents, with no need to switch between applications. The application requires minimal training.

It is important to make the right software selection for managing your content. Access Innovations is known as a leader in database production, standards development, and creating and applying taxonomies.

Melody K. Smith

Sponsored by Data Harmony, a unit of Access Innovations, the world leader in indexing and making content findable.

Setting Up a Path

November 25, 2014  
Posted in indexing, metadata, News, search

Digirati and the Semantic Web Company (SWC) are joining together in a new services initiative to deliver semantic publishing solutions for specialist online publishers. The new partnership will bring solutions to managing traditional content managed websites and portals by creating a higher level of content findability. This interesting news was found on PR.com in their article, “Digirati and Semantic Web Company Innovate Semantic Publishing.”

John Baker, CEO and Founder of Digirati, said, “We are seeing a new type of requirement from many of our customers; they want to think about ontology first and then deliver content dynamically based on what they have defined. By utilizing the latest semantic technologies such as those delivered by SWC’s product suite we hope to demonstrate new possibilities in this area.”

Ontologies and other controlled vocabularies help ensure that machine-assisted or fully automated indexing is comprehensive, regardless of what you are indexing. Access Innovations is one of a very small number of companies able to help its clients generate ANSI/ISO/W3C-compliant taxonomies to make their information findable.

Melody K. Smith

Sponsored by Access Innovations, the world leader in taxonomies, metadata, and semantic enrichment to make your content findable.

Auto Assumptions

November 24, 2014  
Posted in Autoindexing, metadata, News

No one will argue how helpful auto-classification or auto-indexing is to the world of making content findable. But never forget that there are loads of folks working prior and in the background to make the “auto” be auto. This interesting topic came from the blog post, “Jet Packs, Cars That Drive Themselves, and Autoclassification” from Earley & Associates.

Stand in any department store checkout and you will hear someone blame user error on the computer, and I confess I have been guilty of assuming it was the technology that caused the problem. I want to remind these people that a computer only does what a human has programmed it to do. Auto-classification technology provides stellar performance when applied in the correct environments and given enough context.

Proper indexing against a strong standards-based taxonomy increases the findability of data. Access Innovations is one of a very small number of companies able to help its clients generate ANSI/ISO/W3C-compliant taxonomies.

Melody K. Smith

Sponsored by Data Harmony, a unit of Access Innovations, the world leader in indexing and making content findable.

Metadata Retention Concerns

November 20, 2014  
Posted in metadata, News, search

The proposed changes to telecommunications law in the Australian parliament have some worried and others concerned. Metadata retention, online privacy, and telecommunications industry worries are certainly hot topics, but how important are they to the average Australian? What is the impact on their privacy? We found this information in the Financial Review article,”Data retention: a delicate balancing act.”

The bill would amend a 35-year-old act that prohibits the interception of, or access to, telecommunications without consent, although law enforcement agencies can do so with a warrant. Significant changes in technology have resulted in a need to update the act, especially to manage digital communications and to address national security concerns. Sound familiar?

The bill would require Australian telecommunication companies to retain “metadata” for two years. The bill is specific as to what makes up metadata, and telecommunication companies will have up to two years to implement this scheme. Many of the larger companies already do this. Organizations are constantly facing the challenges of handling data, especially in relation to storage, size, and security.

Melody K. Smith

Sponsored by Access Innovations, the world leader in thesaurus, ontology, and taxonomy creation and metadata application.

Making Digital Content Findable

November 20, 2014  
Posted in metadata, News, search

A National Institutes of Health (NIH) program is planned to consolidate a massive amount of scattered biomedical research data. It was recently announced that the program will include the University of California, San Diego (UCSD) School of Medicine, which received a $9.2 million grant. The Times of San Diego brought this news to our attention in their articl.e, “Money Flows to UCSD for ‘Big Data’ Bio-Med Search Engine.”

The NIH announced that a dozen centers for data would be created around the United States. In addition to that exciting news, the Scripps Research Institute and the Scripps Translational Science Institute said they would take part in a center to be established at the University of California, Los Angeles (UCLA).

A UCSD-led team plans to develop a strategy for cataloging and indexing biomedical datasets. Dataset indexing is considered a vital step toward being able to build a searchable online digital library.

Melody K. Smith

Sponsored by Access Innovations, the world leader in thesaurus, ontology, and taxonomy creation and metadata application.

Learn More About SharePoint

November 19, 2014  
Posted in indexing, metadata, News

Do you struggle with finding items that have been stored in Sharepoint? If you are looking for assistance and how to improve access to your internal documents, an upcoming webinar might be just what you are looking for. The free webinar Bringing Order to Chaos: Using SharePoint for Content Management is scheduled for Tuesday, December 2, 2014 at 2:00 p.m. ET.

Melody K. Smith

Sponsored by Access Innovations, the world leader in thesaurus, ontology, and taxonomy creation and metadata application.

Following the Lead

November 19, 2014  
Posted in metadata, News

Lately, we have discussed digital projects a lot. In today’s increasingly digital world, it is important that the American public has access to all appropriate federal government communications to improve transparency and increase trust. In his first day in office, President Obama signed the memorandum on Transparency and Open Government, calling for a new era of open and accountable government. Yet here we are five years after the president’s commitment, and the government has yet to deliver. Federal Times brought this topic to our attention in their article, “Hybrid records management can enable open government.”

Given that the federal government is the single largest producer of information in the United States, moving towards digital information seems like an obvious route. Though digitization of information does produce a number of benefits, it doesn’t mean that everything should or can be converted to digital. There can be an improved workflow, and a streamlined process can result in an immediate return on investment. Benefits extend beyond cost savings to include stronger integration between departments.

Melody K. Smith

Sponsored by Access Innovations, the world leader in indexing and making content findable.

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