Managing Change with Consistency

July 29, 2014  
Posted in indexing, metadata, News, Taxonomy

Like most things in life, there are changes everywhere. Technology isn’t the exception, it is more than likely the leader. As it evolves, with it come new challenges. Information architecture sees its own changing landscape with new content types, expanding/collapsing the taxonomy and modifying the metadata, as well as relationships between content types and associated business rules. How do you manage that kind of change? This interesting topic was found on KM Institute in their article, “Governing the Information Architecture – Model, Taxonomy, Metadata.”

It is important to promote the consistency of the information used across the platforms. By managing enterprise content, its metadata, and associated taxonomy, users will find the content they are looking for when and how they need it.

Proper indexing against a strong standards-based taxonomy increases the findability of data. Access Innovations is one of a very small number of companies able to help its clients generate ANSI/ISO/W3C-compliant taxonomies.

Melody K. Smith

Sponsored by Access Innovations, the world leader in thesaurus, ontology, and taxonomy creation and metadata application.

Locating and Finding Are Not Equal

July 29, 2014  
Posted in News, search, storage, Taxonomy

New technologies are responsible for the electronic storage of information. Interestingly enough, though, 90% of businesses are still storing documents in paper format, according to a study by JSE-listed storage management provider Metrofile. This interesting information was brought to our attention by Business Day Live in their article, “Firms prefer paper to electronic records.”

Apparently 75% of respondents store the original paper documents on site, while only 45% of businesses scan the original paper documents as back-up. While the physical location of data still mattered, it is becoming increasingly irrelevant and can be replaced.

Access to data is important. It can be achieved by creating strong taxonomies. Proper indexing against a strong standards-based taxonomy increases the findability of data. Access Innovations is one of a very small number of companies able to help its clients generate ANSI/ISO/W3C-compliant taxonomies.

Melody K. Smith

Sponsored by Access Innovations, the world leader in thesaurus, ontology, and taxonomy creation and metadata application.

Becoming Relevant

July 29, 2014  
Posted in News, semantic

Linguamatics has launched I2E Semantic Enrichment to provide increased return on investment in enterprise search systems and radically improve speed to insight. MarketWatch brought this interesting news to us in their article, “Text Analytics Company Linguamatics Boosts Enterprise Search with Semantic Enrichment.”

What is I2E Semantic Enrichment exactly? It is used within an existing enterprise search deployment to enrich the current data, in other words, to make it more discoverable and provide more relevant search results.

I2E uses natural language processing (NLP) technology to achieve this, combined with a range of other strategies including application of ontologies, taxonomies, thesauri, rule-based pattern matching, and disambiguation based on context.

Even with semantic technology powering search, information management for any type of business is critical for fast, easy, and comprehensive findability.

Melody K. Smith

Sponsored by Access Innovations, the world leader in taxonomies, metadata, and semantic enrichment to make your content findable.

How Metadata Can Help

July 28, 2014  
Posted in metadata, News, Technology

Russia invading the Ukraine, Israel’s assault on occupied Gaza, extreme weather flare-ups, airplane catastrophes—these are just some of the geopolitical and natural events that threaten the stability of the world system. With the chaos in the world of late, what lessons are there to learn to survive in the future? Can metadata help? This interesting thought came from News with Views in their article, “Planetary Metadata: Predicting the Future Through Multi-dimensional Broad Band Data.”

Who can look at the big picture and connect the dots? Metadata is data about the data on a wide variety of topics, but it is only as good as the kind of data it collects and the ability to analyze that data. Although this technology of analyzing metadata is, to the average person, something out of a science fiction movie, the ability to meaningfully analyze it is still at a primitive level.

By developing algorithms and other technologies of future prediction that are not based on an arbitrary number of finite inputs and basing them on a new methodology such as “quantum sifting,” it is possible to enhance the integrity of both existing finite inputs and use a manageable number of inputs. All this is to say, yes, metadata can help.

Melody K. Smith

Sponsored by Data Harmony, a unit of Access Innovations, the world leader in indexing and making content findable.

Data Storage in Today’s Environment

July 28, 2014  
Posted in metadata, News, storage

We have all heard the story about the Internal Revenue Service (IRS) official who while under investigation for allegedly mistreating Tea Party groups seeking tax exemptions, lost copies of her emails when her hard drive crashed. There are many questions about this that come to mind, but the most practical one would be – why is she backing up emails on a PC? The government has what appears to be unlimited resources when it wants it, yet they don’t have such easily accessible technology as cloud storage? Government Technology brought this news to our attention in their article, “Why Are Governments Stuck in the Stone Age?”

It turns out that IRS officials were supposed to be following a policy of backing up emails on paper. But because the policy was unclear about how an email meets the standard of an official record, it doesn’t appear to have been followed or enforced. But again I have to ask – why paper? Physical record storage space doesn’t make sense in the complex world of technology, e-communications, and the Internet. How long before the government catches up?

Melody K. Smith

Sponsored by Access Innovations, the world leader in indexing and making content findable.

 

Don’t Underestimate the Value of a Taxonomy

July 25, 2014  
Posted in News, Taxonomy

EBSCO Information Service and Infotrieve have joined efforts to combine their search, content access, rights management and document delivery in a single platform. This new information came to us from KM World in their article, “EBSCO and Infotrieve Partner.”

Customers will be able to use Infotrieve’s Mobile Library as their e-content access and management platform while using the search and extensive metadata from EBSCO Discovery Service (EDS).

It is important to remember the value of a solid taxonomy and its role in the search process. How the content is classified impacts the findability of your data. Professionals should look for an experienced builder of solid standards-based taxonomies to associate content for appropriate machine-assisted indexing.

Melody K. Smith

Sponsored by Access Innovations, the world leader in thesaurus, ontology, and taxonomy creation and metadata application.

Information Architecture Position Available

July 25, 2014  
Posted in News

To be as helpful as possible to those in the fields of taxonomy, indexing, ontology, etc., we are sharing career opportunities that we find with our readers. Even if you are not in the market for a career move, it is always good to stay on top of what is available and how the fields are evolving.

There is a position available for a Director of User Experience and Information Architecture in Austin, Texas. The successful applicant will be responsible for overseeing the information architecture for all digital projects. To learn more about this position, click here.

If you are looking to change positions, good luck on your search.

Melody K. Smith

Sponsored by Access Innovations, the world leader in taxonomies, metadata, and semantic enrichment to make your content findable.

Digitization is Here

July 25, 2014  
Posted in metadata, News

The Geneva-based International Organization for Standardization (ISO) is concerned that organizations are not properly prepared for the world of digitization that has arrived. This interesting information came from Image and Data Manager in their article, “Are you in control of your records?

Extraordinary amounts of time and funds go into managing business databases and other corporate records so that businesses can control their activities, improve their operations, and demonstrate compliance with the law. What happens when their systems fail?

Records are critical to any organization. Companies that operate under a risk management program identify the high-risk areas within their activity and take steps to maintain adequate records to mitigate those risks. Unfortunately, not all organizations have risk managers assisting them.

Information management for any type of business is critical. One key way to ensure success is through a solid taxonomy, based on standards, built by someone with years of experience in the field.

Melody K. Smith

Sponsored by Access Innovations, the world leader in taxonomies, metadata, and semantic enrichment to make your content findable.

The Complexity of Metadata

July 24, 2014  
Posted in metadata, News

Concept Searching released an article, Don’t Enhance SharePoint – Transform it through Metadata, in KMWorld recently. In the article, they point out that metadata is the source of business challenges impacting search, records management, security, and text analytics, among others. PRWeb brought this news to us in their article, “Transforming SharePoint through Metadata Article Published.”

Organizations are looking to solve business problems, and the core of some of these problems is metadata. Analytics could be of great use here, but with everything else going on, that landscape looks hopelessly complicated and intimidatingly expensive.

If you can eliminate the complexity of a solutions-based approach, users have greater findability and better results. It is so very important to choose a product that makes your content findable – easily and thoroughly. Access Innovations is one of a very small number of companies able to help its clients generate ANSI/ISO/W3C-compliant taxonomies and associated rule bases for machine-assisted indexing.

Melody K. Smith

Sponsored by Access Innovations, the world leader in taxonomies, metadata, and semantic enrichment to make your content findable.

Indexing Challenge Accepted and Bested

July 24, 2014  
Posted in indexing, metadata, News

FamilySearch International recently announced a worldwide crowdsourcing challenge aimed at establishing a new record for the most volunteer indexing participants online in a single day. Meridian Magazine, brought to us by the Church of the Latter-day Saints, also brought this interesting news to our attention in their article, “FamilySearch Announces International Indexing Challenge.”

The challenge took place on Sunday, July 20 with great success. Indexers and arbitrators from around the world joined together to set an international record by surpassing the goal of 50,000 contributors in a 24 hour period. In fact, there were 66,511 participants. 

All it takes to be counted in the record is to submit one batch. With hundreds of thousands of past indexing volunteers and thousands more joining, breaking the record was easy.

Melody K. Smith

Sponsored by Access Innovations, the world leader in taxonomies, metadata, and semantic enrichment to make your content findable.

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