In an effort to find solutions to current challenges in records management, the Queensland State Archives (QSA) and the Queensland Government Chief Information Office (QGCIO) recently led a consultation process that was open until Wednesday, 24 December 2014. This interesting information came from PS News in their article, “Digital records posing a challenge.”

Queensland’s public authorities were invited to contribute to a new discussion paper that seeks to meet current and future recordkeeping challenges. Submissions were sought on the discussion paper, which aims to explore the challenges public authorities face in “managing born digital public records in digital form over the entire life of those records”.

According to the paper, developed in response to the State-wide ICT Strategy 2013-17 Action Plan, public authorities need to “capture, manage and enable access to their corporate memory”.

Any records management system requires a system of indexing to create findability. We know that indexing against a strong, standards-based taxonomy can ensure comprehensive search results. Access Innovations is one of a very small number of companies able to help its clients generate ISO/ANSI/NISO compliant taxonomies to produce comprehensive results.

Melody K. Smith

Sponsored by Data Harmony, a unit of Access Innovations, the world leader in indexing and making content findable.