Most people might see recordkeeping as boring and mundane. While that may once have been an accurate view, metadata has changed that, at least slightly. While most recordkeeping systems do have similarities, a record is not defined by where it gets stored, but by what it represents. Sounds a lot like classification to me. Image and Data Manager brought this news our direction in their article, “Looking for records in all the wrong places.”
One of the most important reasons why recordkeeping systems exist in the first place is that strong controls on records make them more useful for evidentiary purposes. With the explosion of cloud-based information systems available, users are signing up for systems that support specialized business processes without a full review.
It is always good to fully review anyone you go into business with. When you select a vendor to work with for storing your precious data, that vendor is very much a partner in your efforts.
Melody K. Smith
Sponsored by Data Harmony, a unit of Access Innovations, the world leader in indexing and making content findable.