Access Innovations, Inc. has announced the Smart Submit extension module as part of their Data Harmony Version 3.9 release. Smart Submit is a Data Harmony application for integration of author-selected subject metadata information into a publishing workflow during the paper submissions or upload process. Smart Submit facilitates the addition of taxonomy terms by the author. With Smart Submit, each author provides subject metadata from the publisher taxonomy to accompany the item they are submitting. During the submission process, Data Harmony’s M.A.I. core application suggests subject terms based on a controlled vocabulary, and the author chooses appropriate terms to describe the content of their document, thus enabling early categorization and selection of peer reviewers and support for trend analysis.
“Smart Submit is an exciting addition to the Data Harmony repertoire,” said Marjorie M. K. Hlava, President of Access Innovations, Inc. “Publishers can easily incorporate Smart Submit, streamlining several steps at the beginning of their workflow, as well as semantically enriching that content at the beginning of the production process. They are getting far more benefits, and doing so without adding time and effort.”
“The approach is simple on the surface and supported by very sophisticated software,” remarked Bob Kasenchak, Production Manager at Access Innovations. “The document is indexed using the Data Harmony software, which returns a list of suggested thesaurus terms, from which the author selects appropriate terms. Smart Submit supports the creation of a ‘semantic fingerprint’ for the author, collecting additional information along with the subject metadata. Finally, the tagged content is added to the digital record to complete production and be added to the data repository. It’s an amazing system to see in action.”
Smart Submit can be implemented in several ways, including as a tool for assisting authors to self-select appropriate metadata assigned to their name and research at the point of submission into the publishing pipeline; as an editorial interface between a semantically-enriched controlled vocabulary and potential submissions to the literature corpus; for editorial review of subject indexing at the point of submission, enabling a robust evolution to a controlled vocabulary (taxonomy or thesaurus), by encouraging timely rule base refinement; for simultaneous assignment of descriptive and subject metadata by curators of document repositories for efficient integration of documents in a large collection; and as a method of tracking authors and their submissions for conference proceedings, symposia, and the like.
“This flexible system opens the door between Data Harmony software and an author submission pipeline in fascinating new ways,” commented Kirk Sanders, an Access Innovations taxonomist. “Users can choose a configuration that maximizes the gain from their organizational taxonomy, at the point it is needed most: when their authors log on to submit their documents.”
Founded in 1978, Access Innovations has extensive experience with Internet technology applications, master data management, database creation, thesaurus/taxonomy creation, and semantic integration. Access Innovations’ Data Harmony software includes machine aided indexing, thesaurus management, an XML Intranet System (XIS), and metadata extraction for content creation developed to meet production environment needs. Data Harmony is used by publishers, governments, and corporate clients throughout the world.