In the world of records management, access is the litmus test of all success. What is the point of indexing and storing if you can never locate the data again in the future? With this level of importance, it was shocking to learn that only 18% use a secure managed offsite records facility, with 41% storing data on-site and 21% relying on staff to dispose of documents using general waste, recycling bins and office-based shredding machines. This interesting information came from in their article, “83% of public sector organisations say employees are biggest threat to data.”

Security is a close second in levels of priority with regards to records management, especially with the recent high-profile information security violations in the public sector that have involved personal data being passed on to third parties electronically.

The important factor of digital indexing is consistency, and what provides consistency? Standards. Access Innovations is one of a very small number of companies able to help its clients generate ANSI/ISO/W3C-compliant taxonomies.

Melody K. Smith

Sponsored by Data Harmony, a unit of Access Innovations, the world leader in indexing and making content findable.