No one can contest the value of a quality records management system. It is key for any organization: hospitals, schools—and even prisons. A U.S. Department of Justice review found that inadequate records management, poor communication, and improperly trained staff were to blame for miscalculations of sentences and the premature release of inmates. In June, it was discovered that the Department had miscalculated the sentences of more than 700 inmates, more than 200 of whom were released too early. This interesting information came from The Journal Star in their article, “Federal report blames record administrator for prison release errors.”

A strong document management system integrates records management, which allows seamless compliance with records retention guidelines. Any records management system requires a system of indexing to create findability. We know that indexing against a strong, standards-based taxonomy can ensure comprehensive search results. Access Innovations is one of a very small number of companies able to help its clients generate ISO/ANSI/NISO compliant taxonomies to produce such comprehensive results.

Melody K. Smith

Sponsored by Data Harmony, a unit of Access Innovations, the world leader in indexing and making content findable.