Secretary of State John Kerry recently requested a review of all efforts underway to improve records management within the State Department. WPTZ brought this topic to us in their article, “John Kerry seeks review of records management.”

Kerry asked Inspector General Steve Linick to look into whether additional improvements could be made to the way the department manages its voluminous set of records, including archiving of emails, and how it responds to requests for information under the Freedom of Information Act and inquiries from Congress.

With over 18,000 requests per year under the Freedom of Information of Act alone, Kerry referred to the significant strain these requests place on existing resources. This growth adds pressure to make records management very complicated and unsustainable.

One way to ensure findability, even with big data issues, is through a taxonomy. A standards-based taxonomy can help you provides clear order to your data, which enables comprehensive search results. Standards are key to a solid taxonomy and comprehensive indexing.

Melody K. Smith

Sponsored by Access Innovations, the world leader in thesaurus, ontology, and taxonomy creation and metadata application.