Manually applying metadata to SharePoint deployments can be time-consuming and can also create inefficiencies. Tech Target brought this interesting information to us in their article, “SharePoint Managed Metadata Service creates efficiencies.”

The ability to search for and easily retrieve content is a primary function of SharePoint. However, poor metadata and taxonomy practices can defeat those efforts. Metadata is used to label content for future retrieval through a search engine. When it is managed correctly, SharePoint metadata is effective.

The SharePoint Managed Metadata Service is included in all versions of SharePoint Server since 2010 and even the cloud-based SharePoint Online, available in the business productivity suite Office 365. Unfortunately, few metadata managers have explored or engaged the use of this resource.

Like any standards-based practice, search results are better and more targeted because all users are searching based on common vocabulary.

Melody K. Smith

Sponsored by Access Innovations, the world leader in indexing and making content findable.