Archiving and saving memories exists in our every day lives, both at home and at work. We create memories in a variety of ways. From social media interactions to charge card receipts to correspondence, documenting our lives begins with determining value. The Gleaner out of Wisconsin brought this subject to our attention in their article, “Preserving Memories – Significance Of Archives And Records Management.”

How we manage memories or records is not just a personal decision, it can be a profession. For a record to be of informational and evidential value, it must have gone through some process that underpins the transaction. Managing records such as these is typically done by the Archivist and Records Manager. The archivist focuses on selecting, acquiring, organizing, preserving, and making accessible records of historical value.

Finding or accessing the data later is dependent on the quality of indexing. It is important to remember the value of a solid taxonomy and its role in the search process. How the content is classified impacts the findability of your data. Professionals should look for an experienced builder of solid standards-based taxonomies to associate content for appropriate machine-assisted indexing. Access Innovations has extensive experience in constructing taxonomies and can provide solutions that are ANSI compliant.

Melody K. Smith

Sponsored by Data Harmony, a unit of Access Innovations, the world leader in indexing and making content findable.